Inbound call statistics tell a lot to the company

In all call center rooms, the importance of inbound call statistics is confirmed. These are usually central to each operator. However, reading them at a general level can show how the company manages customer service. Their analysis can even take the company’s image to another level.

The statistical modules of the call center software tell a lot about the company. For sure, the amount of extractable variables and data is quite wide. Some statistics are more important than others, but all of them together allow estimating the productivity of a contact center.

What can be known from inbound call statistics?

Everything that happens during, after and even before the call is in this data. Some of the most important are free time between contacts, call duration and daily, weekly and monthly flow. This is the most basic, but when you drill down into the numbers you can see a lot more.

For example, with an analysis of daily inbound contacts you can learn some customer habits. This is how call centers in large companies can forecast how many customers will be contacted on Wednesdays and compare with Fridays. It is also feasible to understand what are the times when they receive more calls.

The call center software should also allow you to break down calls by department. Two fundamental and interrelated data are the abandonment rate and the response time. Improving the latter should lower the former, which is a negative number if it is too high. The fact that many customers abandon calls implies that communication is difficult and this projects a bad image of the company.

Organizing the work of the call center

Many times we think that a call center is just about placing a group of employees and answering calls. To be sure, productivity in this type of department is only achieved through planning and strategy. Coordinators can have a more or less stable organization and create contingencies when necessary. The department has daily patterns, but also situations that can occur suddenly.

It is essential to have a virtual pbx whose statistical module is efficient and easy to read. Some programs present too little data or too much in a way that is difficult to understand. Therefore, it is key that the incoming call statistics are presented in a consistent, friendly and easy-to-approach graphical manner. The interface is often another important aspect when reading data.

Innovative companies like Neotel understand the importance of statistics. This module together with monitoring are the essential elements to improve the quality of service. It should be noted that customer satisfaction can also be measured as an objective variable. Organizing the call center so that the service is effective, fast and covers a large number of customers will be part of the good reputation of a brand.

WebRTC line: goodbye to telephone companies

Companies spend vast sums of money to large telephone emporiums to ensure communication. Business plans are expensive and quality is not always assured. The truth is that communications have changed and that old scheme is being overcome. The WebRTC line is here to stay and several entrepreneurs are already migrating.

The WebRTC line concept seems to be a complex matter handled only by computer engineers. To tell the truth, all people are unconsciously handling this technology on our Smartphones. For example, when you enter a virtual classroom or videoconference through Apps, you are using this system. Now, every company can have its own communication system based on VoID telephony.

What is WebRTC?

The WebRTC line is a structure that allows the creation of online communication systems from web pages. The applications that allow video calls and videoconferences are currently based on this technology created by Google. This has allowed the creation of innovative softphones for call centers and internal business communication.

This system has allowed the creation of communication tools by companies such as Neotel. The important issue of this technological evolution is that it allows quality communication, more fluid and very cheap. The latter is due to the fact that now calls do not depend on telephone lines and corporations. Today, all video and non-video calls can be supported by a broadband Internet connection.

The WebRTC line can be installed in the virtual PBX. Employees simply open an application where the softphone is located and call anywhere in the world. They can do this from the office, but they can also access the system using their personal devices. More advanced services such as Neotel’s do not require complex installations because everything is managed from the Internet.

Outperforming traditional telephone companies

With the WebRTC line, communication can be guaranteed on the company’s private network through the use of PBX. From this point on, a company’s employees can use the softphone anywhere in the world. What they need in any case is a program profile, a device and an Internet connection.

The best thing is that the new communication companies offer their own plans in minutes and data. This opens up a world of possibilities as each company offers its own call center software, modules and plans at different costs. The entrepreneur only has to look for the proposal that best suits the needs of his company. This is a competitive market with many options for the contractor.

The vital thing is to understand how important it is to adapt the business work to the benefits of the WebRTC line. Later the company can invest in IP telephony devices, but this is not entirely necessary. Having an Internet connection is all that is needed to reduce costs and revolutionize customer service.

Marcador progresivo: ideal para la atención al cliente masiva

Las grandes empresas prestadoras de servicio suelen tener un problema a partir de su éxito. Este es la necesidad de garantizar medios eficientes para la atención del gran flujo de clientes. Por supuesto, hacerlo requiere de una buena inversión, contratación de personal y planificación para la gestión de esta labor. Precisamente, el marcador predictivo es una herramienta que permite planificar el trabajo.

Gestionar un call center sobre todo al principio es una labor titánica. Esto es más complejo si el negocio es grande y se deben atender a muchos clientes y usuarios. Muchas empresas piensan que tienen cubierto el servicio, pero lo hacen sin tener una idea clara sobre la eficiencia del mismo. Una buena forma de comenzar a hacer las cosas bien es mediante el uso de los marcadores de llamada.

¿Cómo funciona el marcador progresivo?

El marcador progresivo es un sistema automático de gestión de llamadas entrantes. Su labor implica en principio conocer cómo se realiza el trabajo en la sala y también el flujo de llamadas. Esto lo hace a partir de un análisis de los datos referentes a los contactos: duración de llamada, número de llamadas entrantes, tiempo de respuesta, etc.

A partir de los datos el marcador progresivo lanza llamadas a los operadores que vayan quedando libres. Los clientes que llaman simplemente van quedando en una lista de espera y van siendo atendidos. Es importante saber que este tipo de sistema también es capaz de indicar una idea aproximada de lo que debe durar cada llamada.

El sistema básicamente diseña la forma correcta en la cual debe operar la sala de contacto. El marcador predictivo suele ser un módulo compatible con el software call center. Los datos siempre irán cambiando hasta obtener la mejor idea de atención al usuario posible. Los coordinadores y directivos podrán utilizar esta herramienta para orientar la labor de sus operadores y diseñar estrategias.

Bancos, telefónicas y comercios grandes lo necesitan

Llega un punto en que un negocio se vuelve tan exitoso que necesita abrir un departamento de atención grande. No bastará con tener a unos cinco operadores pues mientras más grande la empresa, mayor gestión tendrá que realizar. El marcador progresivo funciona pero requiere de un buen número de operadores disponibles.

Lo importante es contar con una centralita virtual con excelentes prestaciones, módulos y un servicio sin fallas. El marcador progresivo es apenas una de muchas herramientas al favor del empresario.

Tener una empresa exitosa, influyente y con muchas ventas siempre implica más inversión y estrategia. No asumir las demandas naturales y justificadas de la clientela siempre tiene efectos negativos. Los precios de una gestión insuficiente o mal planificada son la pérdida de clientes, el fortalecimiento de la competencia y con ello, la disminución de las ganancias. Un buen call center que ofrece un servicio eficiente te resolverá muchos problemas.

¿Cómo y para qué contratar un servicio de locución profesional?

Tener un call center controlado mediante centralita virtual es apenas el primer paso para atender a tus clientes. Detrás de las mejores empresas existe un sistema bien pensado y articulado para hacer de la atención al cliente parte de la marca. Los servicios de call center son una parte fundamental de la imagen que proyecta la empresa. En ese orden de ideas, es fundamental contratar un servicio de locución profesional.

Todas las compañías tienen voces que las caracterizan y que terminan siendo un elemento central de la marca. Aunque sus parlamentos son grabados, suelen tener una vigencia enorme y tienen un efecto positivo en los usuarios y clientes. Pero… ¿Qué es servicio de locución profesional? ¿Cómo se contrata?

¿Qué es un servicio de locución profesional?

Los servicios de call center actuales cuentan con módulos que gestionan la atención al cliente desde el momento en que este marca. Para ello, las empresas colocan un módulo denominado de respuesta de voz interactiva mejor conocido como IVR. A partir de este, una operadora programada le da la bienvenida al cliente y lo conduce por opciones que marcará mediante su teclado numérico.

La voz del IVR es básicamente una grabación hecha en el mejor de los casos por profesionales en locución. Precisamente, de eso se encarga el servicio de locución profesional, el cual grabará los mensajes que la compañía contratante desea para su call center. Por supuesto, este es un trabajo que no puede hacer cualquiera si se desea un resultado óptimo, empático y locuciones claras.

El servicio de locución profesional está compuesto por locutores pero también por asesores para la construcción del mensaje. La empresa que contrata el servicio provee a los expertos de material e ideas para lograr los mensajes adecuados. Quien ofrece el servicio es una empresa de comunicaciones y software call center como lo es por ejemplo Neotel.

Contratando el servicio de locución profesional

El servicio de locución profesional es un elemento vital en la construcción de la imagen de la empresa. Esto es tan cierto que algunas de las empresas más prestigiosas logran contratar a locutores o artistas famosos para realizar esta labor. Sin embargo, se puede lograr un trabajo de buena calidad a partir de una inversión mucho más moderada.

A partir de un servicio de locución profesional se puede trabajar todo tipo de mensaje tanto de gestión como de fidelización. Se puede crear un menú de opciones en distintos idiomas y también realizar traducciones. Esto dependerá también de la experiencia de la empresa en comunicaciones que sea contratada.

Los servicios de locución profesional pueden ser económicos y garantizar un resultado de calidad. Es importante saber esto, debido a que existen compañías que ofrecen esta labor a precios exorbitantes. Muchas empresas los pagan por el desconocimiento que existe con respecto a este tipo de trabajo. Por ello, es prioritario buscar a empresas con experiencia y prestigio en servicios de software call center

How Neotel’s call center software has evolved in recent years

What functionality should we look at when contracting a software call center – crm service for our company?

Monitor the activity

Monitor all the activity that happens inside your call center with our tools. Analyze and study the productivity of your agents.

Manage tasks automatically

Because your time is important, Neotel offers you the possibility to hire the crm tool for the total management of your leads. Our crm integrated within our pbx will help you use your time in the most productive way possible.

Using Neotel’s call center software and crm gives us countless advantages

For a call centre to be able to optimise its resources to the maximum, it is necessary to contract a crm that works, so that it helps us with the management and control of our business.

All current call centers will use one type of software for this function. This is clear. In Neotel we develop our applications to measure and always thinking about the customer. We listen to their needs and adapt our tools to them. If you are looking for a software that will help you manage your call center or, if you already have one but realize that it does not cover all your expectations, we would very much like to help you. Our call center software does not have permanence so you can be sure that you can try it and if it does not convince you for whatever reason, you can leave without any obligation. What other company offers you this type of security?

Improve the call center service of any company

If call center agents are able to apply the techniques described below, it is possible to improve productivity and at the same time reduce future customer complaints.

No false hope

Never under any exception give false hope to a customer. If at first we are not able to give an answer to our client, it is even better to move the conversation to another time. To resume it later. But not because we want to give a quick answer and in the moment we must never give a false answer.

Every second counts

When we call a client we have to understand that we are taking time out of their life at that moment. The best thing to do when calling a client is to ask them if they have the time to process our call. If not all we are doing is wasting the client’s time and ourselves as an agent.

Generate interest in the client or listen attentively

When talking to our customers, it is important to always address them by name. what is more complex when using a software call center is the first time we call. There are more ways to improve our call center and from the inside. Motivating employees is a way to have staff with a proactive attitude. Employees strive harder and come to see the business more as their own when they know that there are certain goals as incentives to achieve. When offered incentives, call center employees strive harder to achieve these.

The cost of poor customer service and how to solve it

If you are still using an old call center system in your company, change it. Now you have the opportunity with Neotel and its call center software to give that last impulse that the company and the customer service of it needs.

Here we show below 4 problems to avoid in a call center. And how to solve them.

Problem 1: your campaigns are wasted

Providing bad customer service includes the risk of customer losses. If the attention received by customers is not adequate, our customers will not want to continue with us. And therefore our campaigns will be wasted. What can you do about it: Does your company have objectives to encourage its staff? Are your call center operators up-to-date? Do you already work with the best call center tool in the market? If you have answered affirmatively to any of these questions then it would be time to review your strategy.

Problem 2: a lot of time is lost

Does it take a long time to respond to calls or complaints from your customers? If yes, maybe the problem is in the type of call center software that you use in your company. By not working with updated software we are at risk of not working in the most productive way possible. What you can do about it: Search for call launchers that automate tasks so that your agents do not have to make the calls themselves.

Problem 3: you get bad reviews

Bad reviews can also affect your business very negatively. In addition, bad reviews not only result in that particular client is not going to return, but their bad criticism could be seen by more potential customers who also would stop winning. What can be done about it: To identify our failures and errors is fundamental for when it comes to fixing our image. Bad criticism can also be learned. When they give us bad reviews, the smart thing is to know how to take advantage of them to solve them and improve our business. The worst thing that can be done is not knowing how to take advantage of bad reviews.

Problem 4: you lose customers

Clients who have a bad experience with their company will never use their services again. Having more options, when a client has a bad experience with a company, he will simply look for other alternatives but will not continue using it.

What you can do about it: Investing in the best call center software solution for your company is the fastest way to ensure a good user experience for our customers when they communicate with our company.

Communication all over the world thanks to the voice IP

Being communicated correctly between client and company strengthens the position of your business. This is a fact. Having an ip voice system ensures us to be able to be connected with our workers, colleagues, friends, family …, and all that is needed is a device connected to the Internet and a web page.

Neotel is the leading company in voice ip in the sector, offering secure, effective and fast communications, capable of offering you the quality service that you were waiting for, being ours a responsible company with the widest experience. The main advantage that we offers voice ip is the reduction of costs when making phone calls. Unlike conventional telephony, with IP telephony we use the Internet for communications. And this is exactly why the costs are reduced drastically.

Calling by voice ip is very easy

Three simple steps to communicate by voice ip:

Hire the services that best suit your company: software call center, crm, virtual pbx.
Carry your phone number or ask for a new one.
You must contact a company that offers the service.

Below you can read the main advantages of using voip telephony in your communications:

Cheap rates so you can communicate all the time you need, without being surprised by the costs at the end of the month.
You do not need to make any changes in your company to enjoy voice calls ip.
Being a voice based IP technology, you will be communicated with quality in the service, quickly and safely.
Any device that has access to the Internet will serve to communicate with your workers.
You can access your call center from any computer.
It is not necessary to install programs that are difficult to understand.
You do not need special phones. Your smartphone always works.

Incredible advantages with the voice ip

Did you know that you can use the voice ip through your smartphone? It’s like having your office always with you no matter where you are. IP voice calls are widely used by entrepreneurs who are either in constant motion, or need to be permanently connected with customers and employees. Or both. Start using this type of telephony over the Internet with Neotel.

Do you still think that your company can pass without a Call Center software?

To obtain information about the callers, the call center software systems work integrated via the crm.

How does the call center software benefit your business?

Cloud-based call center systems

With the Neotel call center software, the company (Neotel) is responsible for all the maintenance of the software so that the client does not have to worry about anything. The main purpose of the virtual pbx is to manage the calls, both incoming and the outgoing.

What is a virtual switchboard?

Various studies mark the experience in customer service as the differential factor at a competitive level. Clients require an infinite number of possible means of communication with companies: chats, telephone lines, whatsapp lines for instant messaging, email, etc.

Usually when a user visits our website, he ends up making a phone call for a responsible to explain all the final doubts that may have. The phone is still the main tool most used by customers. Software call center has established itself as an essential tool for companies and their telephone service with customers. Call center software is a tool to promote, help and improve customer assistance.

The advances in voice telephony ip or voip have made it only necessary a phone, a browser and a computer to work from the first day with the call center software. Within the Neotel call center software we can find different types of launchers automatic calls : progressive marker, predictive dialer and robot call.

Review the Neotel FAQ (Frequently Asked Questions)

Do you want to become an expert in everything related to the software call center and virtual pbx sector? Then you need to visit the FAQ section (or frequently asked questions) that we have available on the Neotel website for all users.

This guide is divided into «Software Call Center» and «Virtual PBX«. It answers questions such as: What is a telephone switchboard?…. How much does it cost to set up a call center?…. Which is the best virtual switchboard?…. What is IP telephony? What is the software call center and the virtual switchboard of Neotel?…. Etc.

Neotel has built this extensive guide with the purpose of, both to its clients and to those who do not yet belong to our company, everyone understands what we do in Neotel and what our professional software for call centers consists of.

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