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Virtual fax: an inexpensive and necessary anticipation

Communication is power because it makes things easier and makes it possible to generate business and money. But this principle does not only apply when it comes to upgrading and accessing new technologies. In fact, businesses that implement some old communication devices can be very profitable. This is the case of the virtual fax, which allows to make provisions, mixing the new with the not so new.

Some technology market statistics indicate that the fax is far from extinct. Not even the Internet or smartphones have been able to completely take this device out of circulation. It is commonly believed that this technology was left behind in the eighties and nineties. However, in countries such as Japan, the United States and Spain itself it is still widely used. Below, you will see why it is important to be able to use this device and an innovative way to take advantage of its benefits.

What is fax and how can it be virtual?

virtual fax

The fax machine was the device that came closest to what smartphones do today in the early 1980s, when the Internet was just being born. Basically, this device is a combination of a scanner, a modem and a printer. In this way, images can be copied and sent using the telephone line and, in fact, a receiver number is needed to be able to send the reproduced image.

To tell the truth, there are still many people, businesses and companies that keep their old fax machine, or invest in a new one. Understanding this, it is important to be able to send and receive faxes to be able to exchange documentation and negotiate with those who still use these devices. The question is, do you have to buy one of these huge devices to be able to do this? The answer is of course a definite no.

There is now a way to send and receive faxes without a fax machine. To do this, you only need a telephone number that is usually used to have this type of equipment and any email. This service is known as virtual fax and links the technology of the past with that of the future. From here on, you only need to have an Internet device to send and receive faxes. Without a doubt, this is a very useful solution and gives customers more options.

Why is it important to have the virtual fax?

In principle, the virtual fax allows to establish one more way of communication for those who prefer to use this old technology. In this way, a person located anywhere can send his documents in case of any negotiation or contract signing. For example, the buyer of a telephone equipment could send his ID card to buy a telephone line. Similarly, companies can send information.

In Spain the figure of the burofax continues to have a transcendence in the citizens. In fact, many requests to government or public entities must be made by fax. In other words, in some countries it is even a requirement to be able to send and receive faxes. This, of course, is something that any business owner or freelancer should take into consideration.

With this service it is not necessary to buy more devices that generate expenses and take up space in the office. The technological adaptation can be done by simply having a broadband connection. By having the service and entering the fax number of the person to whom a document is to be sent, it can be sent to his or her own device. Better yet, to receive a message by this means, you only need to open the email. If you were wondering, how does virtual fax work? It is as explained above.

Neotel: More than a call center software program

If you are wondering what a virtual PBX is, it is basically a program that allows you to connect the company’s communication, professionalize it and be able to control it in its entirety. At the same time, this software provides small, medium and large companies with marketing tools in order to motivate higher income. For sure, this is a technological solution that is present in the most successful companies worldwide.

The best thing about Neotel’s virtual PBX is that some of its add-ons are very inexpensive. With us, the virtual fax service costs only 8 euros per month. This is just one of the advantages that far outweighs traditional software call center programs. Contact us in case you have any questions.

WebRTC line: browser-based communication is the future

The call centers of the past worked only with traditional telephone calls. Today’s call centers incorporate new forms of communication that are much more innovative, complete and in real time. Behind all this approaching future is the WebRTC line.

Certainly, communications seek to establish more vivid, closer and quality interactions every day. This is only possible with the WebRTC line, which implements the Internet as a mechanism for enhanced communication. Part of this can be seen in social networks, but companies can also have their own digital tools to get closer to their customers.

webrtc line

An approach to the WebRTC Line

The WebRTC line is a type of technology and a technological support that facilitated the creation of communication apps in web environments. It is thanks to this system that, for example, people today have a section for exchanging direct messages, making video calls and more on their social network accounts. Likewise, this is what made possible the creation of web pages oriented to videoconferencing.

All applications that allow us to chat with other people are based on the WebRTC Line. Now, from the virtual switchboard that companies like Neotel offer, entrepreneurs can have their own digital environment to communicate with their customers. This is important, because it brings seriousness and formality to companies.

A company that communicates and sells through social networks is not as reliable. In fact, negotiating through these media usually involves some stress and distrust at the beginning, for many consumers. On the contrary, having a line for calls by navigation and own environments for chat and video calls is synonymous with professionalism. Of course, most people want to feel that they are dealing with professional companies.

 What is the virtual PBX?

If you were wondering what a virtual PBX is, it is basically a business communications management system. This program allows, for example, to unify different terminals under a single number, which is what happens in a call center. Nowadays, there is no need for large installations or equipment for several operators to attend a company’s customers. With this type of software, it is more than enough.

With this type of call center software you can monitor communications and know how is the flow of calls to the company. Likewise, the work of the operators in charge of customer service and telemarketing can be supervised. The functions and opportunities generated by this program are innumerable.

Today, the virtual PBX is more than just a call center software. In fact, this program comes with special modules for marketing, involving the use of text messaging, web pages and other automated systems that facilitate communication and sales. Interfaces such as Neotel’s integrate many applications that are both effective and easy to use.

How will the company of the future communicate?

Right now, companies are experiencing a change in their communication approach. Until a few years ago, calling the call center was the way for customers to raise their problems and requests. Similarly, many businesses used telemarketing calls to promote the purchase of their products and services. Today, more modern companies are beginning to offer higher quality communication.

For example, some of the most revolutionary companies are now serving their customers through video calls. In this way, they offer greater proximity to the user and, of course, much more fruitful and simple dialogues. It is not the same to explain to the customer how to repair something by means of a phone call, as it is to do it in a didactic way by means of a real-time video call.

The companies of the future will be much closer to their customers. Telemarketers will have to engage in much warmer, more assertive conversations that evoke the company’s values. Precisely the resources of the WebRTC line will be needed to do this with the level of professionalism required.

At Neotel we offer you the WebRTC Line service.

Having a WebRTC line is basically having a telephone line that works over the Internet. Likewise, it implies having virtual environments suitable for business communication. To obtain this, you only need to acquire our virtual switchboard service, a call center software with really useful tools. If you are interested, contact us and enjoy all our technological solutions.

To contract a 900 line is to have free advertising

Many companies have been enjoying the advantages of contracting a 900 line for some years now. In fact, among those that are usually perceived as the most prestigious, there are many companies that use this telephone resource. To tell the truth, the secret of these companies and their managers is that they understand the advantages of using toll-free lines to serve the public.

The 900 lines are quite attractive due to the free of charge they represent. But beyond this, they bring a very powerful added value to business life. This has become a symbol of good customer service. Of course, any company wants to be well regarded by its customers and by the rest of society. Below, we will explain the secret behind hiring a 900 line.

What are 900 lines?

 

Service Numbers 900 Companies Lines 900 Numbers Nine hundred, for businesses and companies

900 lines are characterized by the fact that they are free of charge for callers. The traditional logic of telephone communication indicates that the caller pays for the service. This is the case even with the local line at home. In contrast, numbers with the «900» prefix are paid for by those who receive the telephone contact.

For this, the company that contracts the service pays a fee for each minute of call received. It is very similar to what happens with local calls, only in reverse. Generally, there is a fee for calls received from local numbers and a slightly higher one for calls made from cell phones.

Some companies have the budget and the willingness to hire a 900 line. In addition, many telephone companies with this service offer rates and plans that can be very positive. In fact, this can be very bearable and although it implies a certain monetary expense, it also generates very good benefits in terms of attention, perception and the possibility of getting new customers.

Contracting a 900 line generates more interaction

There is no better advertising than what many firms do when contracting a 900 line. Evidently, the first point in favor is the guarantee that the customer will be able to call and it will be completely free. And even if the call is made from a local number and is cheap, free is powerful, it is like a gift that cannot be wasted. Most people simply want to make a profit.

The fact that a call is free allows that:

The customer is encouraged to call the company: this way, it is much easier to solve their problems and also sell them new products. Business communication increases because of the free call.
Non-customers also dare to call: One of the secrets of hiring a 900 line is that non-customers are encouraged to call. If they want to ask about a service, price, or anything else, it is easier to encourage them to call.

But beyond encouraging communication in an objective way, hiring a 900 line is a marketing element. This is so for many reasons and, of course, it will depend on how the entrepreneur uses this element to his advantage.

Projecting a positive business image

Nowadays it is known that companies with toll-free telephone lines are better perceived by customers. It is understood that their use is, from the outset, a manifestation of goodwill on the part of the companies. The 900 line can be perceived in some cases as a kind of social contribution to citizens as consumers.

In addition, historically, the toll-free strategy has been used by large and prestigious companies. Therefore, 900 lines are associated with such successful companies and corporations that treat their customers well. In fact, their hiring is something that impacts the public almost always in a positive way.

In fact, firms that contract 900 lines tend to instantly improve their perception in the eyes of users and customers. This is a phenomenon that has been studied in the field of advertising and it is enough to internalize some particular cases to understand the positive effect of this telephone service.

Contracting a 900 line: Service-oriented companies

900 lines are also associated with help services. For several decades, public administrations in Western countries have been implementing toll-free hotlines to facilitate communication with their citizens in case of emergency. Probably the most emblematic example is the 911 line in the United States.

911 is synonymous with help in the midst of emergencies of any kind and that is a notion that exists, even outside the United States. This idea is so anchored and so powerful that many countries have adopted this telephone number for their own medical and police assistance services. Almost anyone has memorized this number and associated it with the possibility of calling the state in case of an emergency.

This is the most emblematic example of the influence that the toll-free number has on people’s perception, but it is not the only one. If a citizen needs help, he or she understands that the number to call will start with this prefix. This reference is almost universal, so having this type of line positions the company as one that is service-oriented.

Two powerful ways to take advantage of the 900 line

Hiring a 900 line implies making the business service number an advertising piece. The first reason for this is that 900 prefix numbers are easier to learn. Knowing this fact, people only focus on memorizing the last part of the numbering. This represents an advantage over companies that maintain local phones.

When a business owner contracts this type of service, he or she can assign the numbering he or she wants. This is similar to what happens when we buy a cellular line. Some ingenious firms have used this resource to advertise themselves and generate association between the telephone number and the company. The trick is basically to «substitute» numbers for letters.

Have you ever seen on TV commercials where numbers like «900 E-M-P-R-R-E-S-A» appear? As we all know, the keypad also contains a number of words assigned to it. What some companies do is to ask for numbers that, when dialed, form a word associated with the company or its activity. This also ensures that the phone is more easily memorized by consumers.

Complementing advertising

The good thing about the 900 line is that it complements the company’s advertising efforts very well. It is not unusual for some of the companies with free telephone services to invest in television campaigns. This is because the reach of this type of advertising linked to the telephone number is much greater.

An example of this can be seen in many bank and insurance company advertisements. By paying for television spots, people begin to learn the number, even without being regular customers of the company. It is also positive to make these advertisements on the radio, although it will always be much better to have the visual element.

This is how the 900 line ends up becoming one more element of the brand. If the number is easy to learn and has a simple and catchy combination of letters, the commercial spectrum of the company will be amplified without limits. This is a strategy that has served many firms that now dominate their respective markets well.

Looking for good prices

The important thing when contracting a 900 line is to do so with a telephone company that has good rates. The problem with some traditional companies is that they have very high prices. Certainly, working with an experienced company ensures good telephone service. However, there are many other alternatives on the market with more reasonable costs.

For example, at Neotel we have a rate of 0.019 € per minute for incoming calls. In the case of communications made by mobile telephony, the value per minute amounts to only 0.049 €. To tell the truth, our company has extensive experience in the business telephony sector.

In this case, the advice is to look for several options in the market and verify which contract is more convenient for the company. In the case of Neotel, we also offer excellent call center software at a good price. The goal is to help companies to switch to IP telephony, which is much more modern and cheaper. Of course, it is always important to consider whether this type of line is profitable for the type of business.

If you still don’t know what a virtual PBX is, you can check some of our last articles. This is an element that allows to unify the communication of the company, without installations or investments and providing tools to improve business communication. This program also has very effective telemarketing tools and works very well with the 900 line.