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Neotel

The quality of the service oriented to the client. Experience of a call center

In most cases, the first contacts that take place between companies and customers are made through the virtual switchboard of an external call center. In addition to its integration – in the case of sales orientation – with a technological CRM program; The staff and software of a call center, has to be oriented to a satisfactory attention to the final client.

As a result, this type of industry has developed a working methodology absolutely focused on offering the highest quality.

Customer service: a main source of losses or profits of the company.

Service guidelines or how they serve their customers.

It is useless for your virtual switchboard to pass thousands of calls or for the data to be coldly entered into a CRM program or any other call center software. There are 4 aspects in which a call center must pay maximum attention to satisfy a total commitment to quality.

In the first place, it is obvious that they have to know the profile, what the client needs and their needs. Only then will they be able to evaluate the correct answer to the need. Orienting any type of company to the satisfaction of the client is the first step towards success. Without this magic wand, no company can achieve success.

Although as a consumer you can have your own opinion about it, there is no doubt that another of the traditional activities of a call center, conducting satisfaction surveys, are a great source of information. They give rise to high-value information and not only for the detection of dissatisfied customers, but also to know what is done well and can be applied successfully in the future.

The permanent supervision of processes, on the other hand, is important to continuously verify that it operates according to the established service protocols. A random supervision of the cases attended, such as that used in call centers, can be an ideal complement to check the quality of the service offered by the corresponding service in other industries.

The last aspect, especially taken into account by the call centers, is not to be obvious, it is fulfilled in 100% of the cases: the adequate treatment of the client. Being nice, offering a personalized and educated attention is an aspect neglected by many that should be the norm of each house.

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The impact of the first call on customer satisfaction

It is possible that when talking with a customer service center, we ask ourselves what is the way that companies have to evaluate the attention and work of the operators. It seems logical that after investing in sophisticated CRM, call center software or a virtual switchboard, it is necessary that a company dedicated to massive call traffic, consider some indicators when evaluating their work and that of employees. So. How do they do that?

The resolution of the first call.

Numerous investigations related to the call center market reveal that no other indicator has a greater impact on customer satisfaction than this so-called “first call resolution” or “FCR.” And it is precisely thanks to these call center software, CRM or to its virtual switchboard, as it is possible to collect enough data for its evaluation.

The resolution of the first call is neither more nor less than the ability to resolve any concern, doubt or any result assimilable to that in the first telephone contact, the final customer has achieved what he was looking for.

The same studies show that each percentage point of success in this first call directly represents a percentage point in the perception of customer satisfaction.

Additional advantages

The increase in satisfaction is not the only benefit of a call center focused on the first call resolution. In addition to this, call centers with a high success rate in this task undoubtedly achieve much lower operating costs. Since not solve initially will generate a certain number of repetitions of calls, companies will be doubling or tripling the number of operators, use of their virtual switchboard and VoIP costs or they will be losing additional customer service opportunities.

But this successful first call will also have benefits for the company’s own workers. We all know how annoying it can be to work with a dissatisfied client. By avoiding frequent calls from frustrated clients due to the initial non-resolution of their need, job satisfaction rates increase significantly, resulting in an exponential success of agents, supervisors and the entire operation.

How satisfaction is valued: adopting the right approach.

Although we have already seen that it should be taken into account to consider a call resolved, it should be noted that not all companies adopt a similar approach. Some of them program their CRMs or establish their indicators considering that the simple need of transferring that first call or subsequent follow-up work can be considered a success.

However, although it may seem like a solid approach to measuring quality, it may be incomplete by not taking into account something essential: the customer’s own satisfaction.

Post-call surveys, by phone call or email should be the icing on the cake in these situations. At the end of the day, in these technological times, it is still applicable that the customer always -or almost- is right.

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Multichannel communication – what does it mean?

One of the major changes that has led to the expansion of the Internet, recently assisted by the boom in mobile telephony, is the expansion of multichannel communications. This technology has been a revolution in communication with the customer and the mass call centers, achieving a fundamental change in their structures. So the call center software, the modern CRM programs or the virtual switchboard with which many of these centers operate, have had to adapt to these demands.

Many companies were realizing that they could not rely solely on voice communications to interact with customers. They needed to do it, how and when the client chose.

The multichannel. Just a fad?

Although many might think so, from the moment that this “fashion” began in the early 2000s with the emergence of mass videos and chat, it has proven to be a very long-term trend and a revolution in the conception of marketing and customer relations.

The traditional call centers have had to evolve forced by this situation. Currently a CRM, the call center software or the virtual switchboard must be able to serve customers, not only by voice. The electronic mail, the SMS, chats, social networks or interaction with web pages have become part of an industry traditionally focused on telephone communications.

The movement towards the multichannel is not only an indicator that clients need to be cared for at an individualized level. They also expect quick action. Thirty years ago, companies had at least one day to respond and customers felt that their expectations were being met, however, today these same clients are barely willing to wait a few seconds for their questions to be answered and for any means by which they decide to interact.

Thus, for many marketing experts, the multichannel movement is a new phase in the world of Internet Marketing. In the first place, we started by creating websites in a customer’s conscience, secondly, by allowing “self-service” in stores and Internet sales. the third evolution, it was assumed by mobile devices and smartphones. In this fourth phase, which is still underway, customers are allowed to communicate in the way they prefer from their mobile device, or computer through web, social network, or run with companies. This requires a real-time interaction that must be met by the companies.

Thus, it is no longer necessary just a large call center equipped with a virtual switchboard or a CRM. All this call center software and the philosophy of it, must be capable of evolving towards the new demands of customers and companies.

Any industry that continues to think that it can relate to its customers in a conventional way, should think twice before downplaying the multichannel movement. The market evolves and who does not do it with it will be condemned to its extinction. It will not be because of lack of precedents.

Neotel

The five key technologies in customer service

Long before the invention of the virtual switchboard, the Internet, the CRM or the modern call center software, there were other technologies that made the massive call service market reach its current status.

Some of them are in retreat, while others, invented 60 years ago are still topical. Let’s know them.

The tone dialing

Many still remember dial telephones, those in which a wheel had to be rotated to make them operate, however the technology that allows the operation of a virtual switchboard – tone dialing – was introduced in 1963 by Bell. A year later the Western Electric 1500 was the first phone on the market, which allowed to dial by buttons. Of course, they did not include the symbol of the pillow or star.

The toll-free numbers

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In Spain known as 900 lines, without which more than one virtual switchboard would be without work, were invented in 1967 by a scientist from the company AT & T as an excellent formula to market the products. The airlines and American florists of the 1980s came to add more than 3 billion free calls annually. Soon this hit became international.

Private exchange exchanges

Nowadays, the PBX-type virtual switchboard, the private exchange exchanges -the PBXs “were one of the first computerized evolutions of the conventional switchboard. Essentially they were mini-switches that allowed to route calls to the companies in two ways: manual, which still required an operator for the exchange or automated, which already allowed the switchboard to route the call by itself without having to request the operator the connection with an extension. This latest technology became one of the secret sauces of the first call centers.

Interactive voice responses (IVR)

Perhaps, the most essential technology in the software and the operation of the modern call center, were used for the first time in the banking machines of 1970 to verify the balances of the clients. Soon they became really popular as a means to route customer service calls. Nowadays, they are able to recognize what a customer says on the phone and act according to their request. If you have ever talked to a speaker who asked you what you wanted to do when calling a customer service center, it was an IVR working in conjunction with the virtual switchboard.

Short Message Services (SMS)

Invented in 1992 to operate with the first mobile phones based on GSM technologies, they had to spend more than two decades compared to the previous technologies listed for their introduction. However, its appearance meant a before and after in mass call and communication systems, allowing very fast transmission of information and facilitating public attention. They also produced a fundamental change in the philosophy of customer service, from being reactive -the company communicated with the client at the request of the same- to predictive -the company requests an action from the customer-. This small big change may have gone unnoticed by many, and you may think it is not very important. The marketing experts and the business figures associated with this change between reaction and prediction say the opposite: it has exponentially increased the turnover of the companies that use this technology.

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The Neotel virtual switchboard

At present, there are already many companies that work with our switchboard. They are aware not only of the money they save, but also of all the other benefits that the PBX provides for their day to day.

Thanks to IP Telephony, it is no longer necessary to be a large corporate macro to use Neotel’s virtual switchboard. SMEs also enter the group of companies that are highly recommended to migrate their Telephony system with Neotel. Our switchboard is affordable for businesses of all sizes.

Many users do not know what a virtual switchboard is, although they have probably used one before. If you have ever called a company, and you have heard a phrase where you are asked to check the correct option, depending on which department you need to talk to, that is a virtual switchboard that that company uses.

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Are you still losing sales opportunities because of unattended calls?

The price of a virtual switchboard varies from one company to another. At Neotel we offer you the best virtual switchboard in the market, and we have the best rates. Why do not you call us right now so we can give you all the details about our switchboard rates?

Virtual switchboard at the best price

A company that does not answer your calls is a company that loses sales. This is as it is. But you do not need to keep losing sales opportunities within your company anymore. With Neotel’s virtual switchboard, no incoming calls are left unattended. Here are some alternatives to losing a call from a potential client:

  • Distribute the calls according to the reason of the call. Through a menu of options that is presented to the person who calls us, his call is transferred to the department. corresponding to deal with your case.
  • Waiting queue with music. The client listens to background music to liven up his wait in what an agent remains available. As soon as this happens, the call is automatically transferred to the agent.
  • Distribute calls between workers. Unlike as happens with the physical switchboard, with the virtual yes we can when a person calls, transfer this to a worker 1, and if this is busy serving another person, we transfer it to a worker 2, or worker 3, etc. .

The virtual switchboard allows several simultaneous incoming calls, unlike what happens with the physical switchboard. Your customers will no longer hear busy ringtones when they call your company.

The virtual switchboard solves the busy line problem when a customer calls

The virtual switchboards work thanks to the normal Internet connection in our home or company. And it is thanks to this, that they allow us to work with several simultaneous calls. Face to the user, there is no depreciation in the quality of the call when it is done through a virtual switchboard or a physical one. But there are big differences in terms of money: the virtual switchboard always comes out cheaper as an option than the physical telephone switchboard.

Working with the Neotel switchboard is as simple as contacting us now. And before you imagine, you’ll be working with our virtual switchboard. And you already know that with Neotel, there is no permanence, neither initial investment nor installation on your part.

Who has not happened to call a company and gives a busy tone? Maybe, and just maybe, if you really have interest in contacting that company, try again after 5 minutes. If after this time you call again and keep giving a busy tone, the chances of you trying again are already very low. What is most likely to happen? Well, you are going to contact another similar company.

And here goes another missed sale opportunity.

When a person calls a company, and this does not have a virtual switchboard like ours, there is this risk that the company has its operators busy and can not answer that call, and the customer simply hears the tone that the line is busy.

Are you going to risk losing further sales opportunities for your company while your competition takes advantage of your potential customers?

Neotel

How to choose the best virtual switchboard and what is this

If you have ever wondered how Customer Service companies may be making bulk calls to users from a single telephone number, the answer is thanks to the virtual switchboard.

The virtual switchboard means big savings in calls, and this is the reason why the PBX is established, no longer as the Telephony technology of the future, but today.

In addition to the aforementioned economic savings, it is also worth mentioning the savings in space provided by the PBX.

The control unit consists of different modules that increase the initial functionality of this system. Some of the modules for Neotel virtual switchboard are Click to call me back, Virtual fax, Telemarketing surveys, Incoming call statistics, Dynamic signaling, Meeting room, Queuing, Selective signaling, Verification by third parties, Integrated phones, Spy & whisper and Call recording.

 

With the PBX are all advantages

The abbreviations of PBX correspond to Private Brand Exchange.

Clearly, when choosing a switchboard supplier it is important to stop and think before and analyze what your needs are and your company’s and, according to these, ask if the switchboard that is offered meets these needs.

Does your switchboard meet your needs?

Before deciding on a company or another of switchboards, we recommend that you do a previous study in Google and look for references on the services provided by each of them.

A switchboard serves to offer a better telephone service to the customer while helping us to manage all the control of calls that occur in the company.

The most basic thing that a PBX allows us and that every company with more than 2 employees requires is:

  • Answer multiple calls simultaneously. With the virtual switchboard the limitations in the number of simultaneous calls in a company can be broken. No matter the number of agents in your company.
  • One extension per user. As if they were independent lines. Only using always the same number.

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With the virtual switchboard we make sure we do not miss any calls. The caller never listens to communicating tones or voicemails. The call always enters the agent that is free at that moment.

The following features of the PBX are used to save the company time and improve customer satisfaction:

  1. Welcome message. When the company is called, a locution is heard that tells us what company we are calling and any information that is relevant.
  2. Option menu. This option saves the company time by transferring calls from one department to another. With this mode, the calling user has to dial an option on his dial (a special number or symbol) to be automatically transferred to the corresponding area to deal with his matter.
  3. Waiting lines What happens when someone calls your company and all operators are busy talking? Well, that’s where the waiting line comes into play. With this option, those calls that momentarily can not be answered, are placed in a waiting queue, to be addressed as soon as possible, that is, at the moment when an operator remains free. Meanwhile, the customers who are in this queue, their call is enlivened with music waiting to be chosen by the company that is called.
  4. Phone service hours. What happens when someone calls the company and it is closed (after hours)? With this option we can inform the customers who call the business hours of the company, and then the option is given to leave a message in the voicemail. So there are no more calls that are lost or unattended.
  5. Transfer calls With a virtual switchboard a call is transferred very easily, from one extension to another, that is, from a department. to another.
  6. Use the company telephone outside the company. As the switchboard works through the Internet, we can continue making and answering calls with our mobile phone when we are on the street, and it continues to function as the company’s own telephone.

In addition to these benefits, there are many more: create rules for incoming calls, steal calls, advanced call reports, use numbering from other provinces or countries, divert calls to mobiles, etc.

Not all PBX’s are of the same characteristics. Not all telecommunications companies provide the same service. If you are looking for a virtual switchboard system for your company, contact Neotel.

If you have any questions about the use of Neotel PBX virtual PBX, call us now and we will solve all of them.

There is no case that Neotel is not able to sustain.

The possibilities of switchboard configuration are many and each company is different.

Each company needs its own configuration and features. And that’s what Neotel is for. Call us and start enjoying the Neotel switchboard today.

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Explanation of the Virtual Switchboard

A virtual switchboard is a system that manages incoming calls in the company and offers different customization options in terms of voice mailboxes, options menus, welcome locutions, etc. it means.

Discover all the features offered by our virtual switchboard

If you have a small or medium business, Neotel’s virtual switchboard is without a doubt the best solution for you.

Functionality of the virtual switchboard

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Outgoing calls

One of the features of our switchboard is that it allows us to spread the same phone number on the screen when we make calls, that is, if we call from a landline or mobile phone that is linked to the same extension, it does not matter which device it is, the call Outgoing will be produced from the same telephone number, which is what the customer will see on the screen when he receives it.

Call identification

As we have said, our switchboard is oriented to small and medium companies, so we like that the cost on the part of the client is the minimum. We work with any operator when making detours.

Call statistics

We will give you a username and password with which to access your Client portal, and from which you can see all the information relevant to your statistics of incoming calls, outgoing calls, minutes spoken, etc.

Call transference

Once the call enters any of your lines, you can easily transfer it to any other extension of your PBX, dialing a short combination of keys on your dial.

Schedule

You can configure different options according to schedule types, so that as calls come in during business hours or outside, your customers are never left unattended.

Waiting lines

Set up a waiting queue with music for when your customers call, and until they are served.

Option menu

With this option you can distribute incoming calls from your customers between the departments of your company. The caller only needs to press the corresponding key (a number) on his dial and it will be automatically transferred to the department. suitable for your attention.

Idioms

You can configure all kinds of locutions for your business, and to inform your customers, from changes in schedule, closings for vacations, changes in the regulations, to anything you can think of.

Unlimited detours

Unlimited reception to as many mobile or fixed lines as you wish, without limit of internal deviations.

If you are looking for a switchboard for your company, or already have a physical and you want to hire one in the cloud for all its advantages with respect to physics, we invite you to call us and we will advise you for free.

The Telecommunications and Telephony market is moving very fast. At Neotel we are very proud of our solutions for SMEs. If you are looking at switchboard rates for your company, you should contact us now.

In fact, many of our current customers were former customers of other Telephony operators (Vodafone, Orange, Movistar, Jazztel, …). After testing the switchboard with these operators, they are dissatisfied with the quality of the service received, so they contact Neotel to improve their situation.

The Neotel switchboard allows us to have extensions at the regional (provincial) or international level.

The range of possibilities with the switchboard is very wide: telemarketing surveys, virtual fax, spy and whisper, call recorder, click to call me back, and a very long etc.

Another of the main differences of our switchboard with respect to others, is that with the Neotel virtual switchboard there is no initial investment by the customer. Being a system hosted in our cloud, you do not need to spend anything on hardware devices to use your virtual switchboard. With this, we also benefit from the fact that if tomorrow our virtual switchboard is damaged, Neotel’s own technical specialists are in charge of fixing it, with no need for you to disburse any money.

The advantages offered by virtual switchboards over physical ones are many.

In case you need a new phone number, at Neotel we provide you one. And if you already have a number, we’ll take it so you do not lose it or have to change it for a new one.

To use a virtual switchboard you need to link the landlines and / or mobiles to your switchboard, so that it can make the detours to your devices.

If you thought that working with a virtual switchboard would be more expensive than working with a physical switchboard, it is just the opposite.

Communication plays a fundamental role in companies. The one that works perfectly is vital for the company to maintain itself over time. For this, from Neotel we offer you the virtual switchboard.

Advantages of a virtual switchboard: self-employed and companies

 

If you need to resolve any questions regarding the Neotel switchboard, you can write us at info@neotel2000.com or call us at (+34) 952641034.

I configured a menu of options to transfer the call of the client with the department. suitable. Even if there are only 5 employees in your company, you will be giving a much more professional image and the people who contact your company will have the feeling of working with a larger company.

If you want to give the image of a national company, at Neotel we provide you with a phone number. with provincial prefix, to give that feeling.

Entrepreneurs can benefit, and much, from the virtual switchboard.

There are many advantages of the virtual switchboard for SMEs and entrepreneurs. Take advantage of and hire the Neotel switchboard now

Another peculiarity offered by the PBX is that of transferring a call to carry out what is known as a transferred transfer, which consists of contacting the agent with whom it is going to be transferred to notify them of the call or client who asks or needs it, and then, the call is transferred.

It is the advantage of the virtual switchboard: customers always call the same number, and the call is transferred to a landline or mobile phone.

With the call locution, the caller knows at all times that he is contacting the right company.

The options are (almost) infinite with Neotel.

The switchboards have evolved and a lot. Take advantage of the quality and versatility of Neotel’s PBX and hire it for your business.

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Tutorial to start using Neotel call center software

About the software for call center there are many details that you should know and then we show you the main ones:

  • A pack of basic call center tools should include at least the following features: scripting, dialer, reports, call recording, incoming and outgoing calls, etc.
  • The Neotel call center software integrates very easily with the switchboard.
  • Our software is compatible with all Operating Systems.

Get all the details of the call center software

Designing in principle for call center companies that need to be in constant communication with their customers, the tools that Neotel makes available to everyone are compatible and adaptable to all types of companies, and of all sizes.

The Neotel call center tools that help us is to better manage our services and the relevant information of our Telemarketing campaigns, together with the clients of our company.

What happens when you make a call using the Neotel call center software

When hiring a software call center company do not run. Investigate beforehand if you can about the trajectory of the company, clients with whom it works and if there are positive references on the Internet of the users of its services. And is that not all companies give the same level of quality. If you want to go to a fixed shot, do not be stumbling from one company to another, and you feel that your money has been very well invested, call us now and you will not regret it.

Increase your sales Expand the time your agents spend in conversation with clients. All this thanks to the Neotel call center software.

The advantages of working with the virtual switchboard compared to doing it with a physical switchboard are unlimited: there are no permanences, there is no initial investment by the client in physical machinery, and all the information is stored in the secure Neotel Cloud.

The Neotel virtual switchboard together with the call center tools work together to be the most advanced telephony solution worldwide. If you also need a CRM to organize all the information of the clients, Neotel has designed one that integrates with the PBX for the use and enjoyment of our clients.

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What advantages would the autodriver bring to my Call Center?

A virtual switchboard is a system that allows receiving and making calls over the Internet.

The possibilities in terms of types of configuration provided by the virtual switchboard are many.

All the power of the Internet and the Cloud

Not all companies that offer switchboards can ensure the level of quality that Neotel offers its users. Since 2001, Neotel has been the leader in the virtual switchboard sector.

The Neotel switchboards have the best possible audio quality, so if you are already a user or come to use a physical switchboard, with the virtual switchboard you will not notice any reduction in the quality of the service.

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High quality virtual switchboards

The virtual switchboards are very easy to configure, unlike the physical telephone switchboards.

Our solutions in Telephony are tailored to each customer’s needs.

From the time of hiring the switchboard with Neotel you can enjoy the best and most advanced Telephony system.

The virtual switchboard is very easy to configure

A physical switchboard involves a high investment in hardware.

The Neotel virtual switchboard is scalable.

In this way you can always have a Telephony system to measure.

If you expand or reduce staff is as simple as expand or reduce the number of extensions in your switchboard.

The Neotel control unit is 100% scalable

A virtual switchboard does not require any type of hardware from the client for its use. This does not happen with a physical telephone switchboard.

No initial investment in maintenance or hardware, with the Neotel virtual switchboard you save money from the beginning.

We do not have permanence so you can always call and try our services without risks for you.

If you need to know more about Neotel’s virtual switchboard, contact us now.

Without permanences. Try Neotel’s virtual switchboard and if you are not satisfied with the quality of service, Neotel is never tied

What are the benefits of dialer ?:

  • The auto-changer integrates different options that help in carrying out the campaigns.
  • It is the most effective system when carrying out mass sales campaigns by telephone (Telemarketing).

Although the dialer can be used in all types of companies that need telephone communication with their customers, they are the ones that carry out mass telemarketing and telephone promotion campaigns that take advantage of this type of systems.

Keep in mind that with a dialer you are helping your business achieve its goals more easily.

The automarcador presents itself as an indispensable tool for companies that need massive sales campaigns and / or Telemarketing.

Benefit from the use of the autorack

Do you want to know more about the use of the dialer? Call Neotel and we inform you without obligation.

Whether doing advertising or marketing campaigns, agents benefit from the use of the dialer.