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Call recorder: training the telephone operator

The call recorder is one of the call center software tools that allows maintaining a quality and prestigious call center department. Many companies use this module as a way to verify the quality of service provided to users. Others, on the other hand, implement it as a practical way to keep a record of business conversations. To tell the truth, this is a very useful system at the professional level.

Large companies with customer service centers take advantage of the call recorder as an educational resource. In addition, it is important to clarify that its work is not limited to the call center, being equally necessary for any business. This is so because the attention to users is neuralgic in any company. Now, do you know what this technological solution is all about?

What is a call recorder?

premium virtual call recorder

The call recorder of the call center software is an application that allows recording all incoming and outgoing phone calls in a company. From its use, companies store large amounts of conversations related to their business activity. This type of data is considered commercially important, subject to protection by law, and its recording allows various internal tasks to be carried out.

In addition to the application that records each telephone call, companies must have appropriate storage space to store such digital information. In the past, firms that had a call center had to invest in expensive data centers and servers to be able to maintain this type of backup. Today, thanks to cloud storage technology, companies do not need to redirect funds into such facilities.

Nowadays, renting a virtual PBX service is more than enough to be able to make this record. This is one of the advantages brought by the Internet and new digital storage techniques. The call recorder is just a part of the monitoring module.

Why is the call recorder useful at the enterprise level?

There are many compelling reasons why companies use the call recorder. Broadly speaking, what the call recorder allows is to be able to review internal work. Thanks to this application, it is possible to review the attention that the company is offering to its customers, how telemarketers are attending and even to review a problem or specific case that occurs with a user.

This review capability can be used in many ways by companies, regardless of the economic activity in which they are engaged. The call recorder can improve many aspects of customer service, both at the institutional level and in terms of direct communication with users.

In fact, the call recorder allows to review the processes and responses of the company. Listening and analyzing the records will help to identify problems generated by the company to its customers, to seek their solution and offer a better service. Being able to correct or facilitate procedures always improves the users’ perception of the company. That is why it is so important to increase the level of service at all times.

Call Recorder: Improving company processes

Stored calls are a reflection of the problems presented by the customer with regard to the work of a company. This is critical, especially for companies that sell services of all kinds. Call center firms can reinvent themselves and improve by reviewing recorded call backup.

Being able to listen to recorded calls makes it possible to identify problems presented by groups of customers. If, for example, a particular failure occurs in a bank’s system, the number of incoming customer reports will alert managers. This, in turn, will allow them to have input and generate both solutions to the problem and responses to reassure customers.

Sometimes, analyzing the recordings helps to improve the solutions, reports or procedures in place. To be sure, many of the procedures that are still in place in customer service centers have been developed thanks to this module. This gives us an idea of the impact of using the call recorder at the enterprise level.

Call Recorder: training the operator

One of the biggest problems faced by companies is the management of teleoperators. Those who are new entrants are unfamiliar with the applications and are often inexperienced. On the other hand, some simply do not perform their job with empathy and in the right way. In both cases, the call recorder allows the teleoperator to be educated.

Although companies usually educate their new recruits with training courses, nowadays it is understood that education within companies must be continuous. Precisely, one of the ways to educate personnel is to invite them to listen to their own calls. In this way, the operator can internalize what he does correctly and where he makes mistakes.

Recorded calls are an example for the telephone agent of what to do and what not to do. In fact, each call is an example of what the service should be and what mistakes to avoid. In fact, there are many educational activities that can be done within the call center, based on the call recorder records.

Call recorder: three training activities

In prestigious companies, different types of activities are carried out to improve the training of telephone operators. Probably the ones that have the most impact are those reinforced by the call recorder records. Here are three activities that you can implement in your call center or company:

Training courses: Companies conduct courses to reinforce the knowledge of their workers. This is very common in call center rooms and other customer service jobs. In these training activities, call recordings are used as an example to indicate what is correct and what is not, when attending to users.
Personalized training: A very effective way to train telephone agents is to give them a personalized talk. In this case, the coordinator or supervisor can review the calls handled by the specific teleoperator and let him/her hear what he/she is doing right and what is not.
Staff evaluation: Many companies go beyond training and create evaluations. From this formula, the operator can correct his faults, motivating himself through the ratings. In many call centers this dynamic is used to distribute special bonuses and make promotions with objectivity.

The call recorder is not only for the call center.

The aforementioned examples are situations that are commonly seen in a call center. However, any type of company or business that has telephone communication with customers should implement the call recorder.

For example, an online store that has two people in charge of handling orders and inquiries via telephone, can implement this module to verify if they provide adequate attention. Similarly, if a company has a telemarketing department, this module allows to verify how the telemarketers are performing.

This module is also very useful for third party verification. This is a practice that is usually done when a customer needs to change a service plan or buy something over the phone. Of course, this is another of the functions that are part of Neotel’s advanced monitoring module.

Neotel monitoring module: What functions does it have?

The call recorder and cloud storage space are the most important part of the monitoring module. Added to this is the spy and whisper module, which allows call center coordinators to listen in on the calls of their telephone operators. Similarly, the owner of an online store can listen to the managers of his accounts and telephone lines.

In addition to these functions, there is the third-party verification function mentioned above. This has been designed to verify purchases of products or services over the phone. In this way, companies have their backs covered in the event of any errors. One of the great advantages of the monitoring module is that it is an excellent resource for complying with consumer and data protection laws.

The monitoring module with call recorder, spy and whisper and third party verification comes with the Neotel call center software contract. No matter the plan chosen by our client, these are benefits of contracting our call center and telemarketing software service. In addition, we have the most competitive virtual PBX plans and prices in the market.

In addition to this, we also offer the premium call recorder that allows you to increase the space available for call backup by up to one terabyte. In this way, the equivalent of two years of continuous recording can be saved. Neotel offers you what you need to record your business calls, review them and improve the quality of service you offer to your users.

premium virtual call recorder

Premium virtual call recorder: guaranteeing the management of your calls.

One of the best things about the call center is that all management can be controlled. The coordinators can have 100% control of everything that the telemarketers do. The fact is that if the appropriate systems and services are in place, companies can have every piece of information that comes in and goes out of the call center. For this, it is essential to have a premium virtual call recorder.

Even companies that do not have a fully constituted call center can control communication with the customer. If the office has secretaries or a small service department, conversations of a commercial nature can be verified. Knowing how employees communicate with the public is a fundamental part of a company’s success.

Why do you need a premium virtual call recorder?

Hiring a virtual PBX service allows, among other things, to record every incoming or outgoing call. The problem with these services is that they usually have a maximum storage space. For example, if a basic plan is contracted, the contracted company may only offer two months of backup.

 

hiring a virtual premium call recorder

There are companies that have their own servers and in this case your limitation will depend on other things. Depending on the capacity of the installation or even failures, many recorded calls can be lost. The worst thing is that these failures are common and it only takes a problem in the server or a power failure for them to occur.

Companies like Neotel offer a secure and complete premium virtual call recorder service. This basically ensures that absolutely all recorded calls are backed up. Coordinators and managers can go back to any day and verify a call in a timely manner. This seems like a minor thing but in the long run it can simplify many things.

Benefits of being able to have all calls backed up

Those who work in call centers understand how critical it is to have a complete call log. If for example the company offers services and customers report breakdowns or cases, this will be an indispensable resource. By reviewing each call, it is possible to understand the evolution of the case. It is true that there is software available to create records, but many times these are not well detailed by the operators.

Recordings are key for companies that think about their customers. Coordinators can check whether a customer has indeed been mistreated or assaulted. In this way, corrective action can be taken. To tell the truth, having a Premium virtual call recorder has saved more than one company from quite complicated legal problems.

The Premium Virtual Call Recorder will be a demonstration that the company respects consumers. Coordinators and trainers will use the calls to correct the faults of their telemarketers. In reality, the recordings are a means of internal control to ensure that everything is being done correctly.  Of course, if the company works on correcting deficiencies in its customer service, it will be seen to be doing well externally.

Neotel

Virtual Premium Call Recorder: Your calls recorded every time

Current call centers require the recording of calls for monitoring, control and education of agents, being fundamental for your company. Remembering that European regulations establish that recordings must have explicit authorization from the customer, Neotel offers within its call center software the option of call recording.

Importance of virtual call recorder

In order to comply with the regulations it is necessary to have the software that includes the integrated call function, allowing to save, play and delete the recordings as appropriate.

Neotel’s Virtual Call Recording is included in the Virtual PBX which allows you to save all incoming or outgoing recordings of your company for up to two months.

 

Automatic Call Recorder (A.C.R.)

Depending on your requirements you can configure the call recordings in your call center software.

The automatic call recorder will help you to have a copy of all conversations without the need of human intervention.

Agents won’t worry about recording calls, and will focus on properly attending to each of their customers or prospects.

Neotel Virtual Premium Call Recorder

One of the functions that we offer you at Neotel is the Premium Call Recorder that allows you to extend the time and storage space of the calls that are made and received in your company.

This additional function of the virtual switchboard allows you to forget about the 2 month limitation. When you activate the service, all the recordings will always be in the cloud where you can access them from any location that has internet.

This Neotel cloud offers you the capacity of 1 Terabyte.

How much is 1 Tb?

 

To understand how much is the capacity of the Neotel cloud we offer you the following comparison:

1 Gb is about 14,000 minutes (which is about 9 days)

1 Tb is about 10,000 days (About 27 years of recording)

signaling virtual pbx

What does the Virtual Premium Call Recorder service include?

The service includes access to the web where you can find your personal recording library with search filters to access the recording you need with access from anywhere in the world.

SERVICE BENEFITS

  • You will have access to all outgoing and incoming calls from your PBX that are stored in the Neotel cloud.
  • Specialized web panel for audio management functions.
  • Save your phone conversations permanently in time.
  • It does not require permanence.
  • Listen to, download or delete all the calls you have recorded, you can do it directly from the website
  • Filter recordings by date, extension or agent
  • Allows you to store your company’s/business’s telephone attention in order to optimize customer service.

 

call statistics virtual pbx

The Virtual Premium Call Recorder is an additional service that you can include in your virtual switchboard where you also have access to

Best Call Recorder Price

When looking for a call recording system in our company, we know that there are several alternatives, although not all are the same. In Neotel and unlike all our competitors we do not like our customers to feel tied hands with our company and this is why there are no permanences. Never. This means that without any problem our customers can try our services and, if finally they are not convinced they can go somewhere else. With this, it is easier to choose our services if you are interested in hiring a call recorder in your business.

We work with companies of all sizes, SMEs and large companies. Our services are targeted and have been developed having in mind both very small businesses in size of workers and large companies. the rates of the virtual pbx will depend on what your needs, for a Neotel call center, the price will depend on their needs.

 

How much does the Premium Virtual Call Recorder cost?

Neotel offers for free and to all its customers 2 months of recording. What does this mean? That after two months the recordings are automatically deleted. For customers who require a recorder without limitations Neotel has its premium virtual recorder service with a cost of 45 € + V.A.T. What does this service include?

 

  • You’ll never lose your recordings.
  • Server with 1 TB space for all your recordings.
  • Intuitive application for searching recordings with different search filters.

With our application clients just have to enter the Virtual Recorder module and from here filter as they want to perform searches.

If we activate the virtual call recorder, all our calls will be recorded and stored in the Neotel cloud for later listening by the customer. Neotel has a complete virtual pbx that allows all kinds of functionalities from its web application switchboard. We highlight among the features most used by our customers Click to call me back, Virtual Fax, Telemarketing Surveys, Monitoring, Inbound Call Statistics and Signaling. If you need to clarify information about any of these features of the Neotel switchboard please contact us right now and we will assist you without fail.

 

Neotel the best solution to record all your calls

When it comes to call recording, Neotel stands out from the competition in terms of price and quality of service. The Neotel recorder cannot be compared to other call recording solutions on the market.

 

Call recording systems: which is the best?

 

virtual pbx

Your company may make contracts over the phone. If this is the case, you will already know that in order to contract by telephone, you will need to record the call.

Make telephone contracts with the Verification by third parties

If it is important for you in your daily life to be able to review the telephone conversations made with customers, what better way than with Neotel’s virtual premium call recorder?

The virtual recorder of premium calls will be very useful to you when analyzing the information.

 

premium virtual call recording software

As you know when it comes to telephone conversations sometimes misunderstandings occur. Use a professional solution for the recording of all the calls in your business and don’t risk it.

 

Turning your company’s communications into a strategic tool

Many companies request and contract the premium call recorder service with Neotel. Knowing that they have up to 1TB of storage in the Neotel cloud to store all their calls both outgoing and incoming and without expiration date of the same is, without doubt, a great advantage. In the same way, in Neotel we offer without any cost for our clients and that comes already active by default our functionality of recording of the calls that will keep these during two months and from that moment we will no longer have access to the history of the recordings.

 

virtual premium call recorder Neotel

The recording of communications is a guarantee

With our call center application the supervisor can monitor all conversations in real time.

Neotel: When improving customer service is a priority

Integrating ourrm into your company, you can give a better professional image to your customers while facilitating and professionalizing even more the lives of your employees because, when they receive a call, a pop-up window will appear on screen showing in real time all the most relevant contact information. all these are some of the strategies that our customers apply to their day-to-day business. If you need more information about any of our services please do not hesitate to contact us. We are delighted to attend your request.

 

5 advantages of investing in call recording software

Neotel is the leading company in the development of call center software, crm and virtual pbx. Since 2001, we have continued offering the best services in telecommunications and at the best price. We do not believe in barriers and therefore we work globally, having clients all over the globe. If your company needs a telephone system adapted to modern times, but is not willing to spend a huge amount of money to achieve this, we recommend that you contact us urgently. We have the ideal solution for your business. Thousands of customers already trust Neotel as their telephony provider company for their company. You and your business may be next. We are more than happy to assist you.

Trust Neotel for communications in your business

You already know the importance of communications with your customers in your company. Today we want to tell you 5 advantages of investing in call recording software.

1. Simpler training

When you have a library full of real conversations and cases, you can review them and use these as the best training tool for your employees. By being able to review and listen to recorded conversations, you can identify the failures that your agents make, and then sit down with them to improve them.

2. Quality control

With all the incoming and outgoing calls you can perform a quality control of them.

3. Instant feedback

 

premium virtual call recorder

With the call recording software you have easier daily power, for example, to check all the calls that have been made within your call center, and that same day analyze the quality of the service your customers have received. In this way, this is easier than if we left this task pending in the long future. Having the possibility to listen to all your calls, it will be much easier for you to improve customer service even more in your company, something that is undoubtedly highly valued by any customer.

4. Better customer service

With the call recorder companies are able to improve their customer service to points previously unsuspected. The telephone service offered to your clients must be your best weapon. Do not forget that the competition is broad. Therefore, if we want to increase our customer base and build loyalty, it is necessary to offer the best possible telephone service.

 

virtual pbx

5. Saves all incoming and outgoing calls for life

 

call center software

Neotel offers 2 months of recording calls by default to all its customers at no cost. But what happens when we need more time? For clients that need a dedicated server to keep a complete history of all calls made, and that these are kept forever, there is a premium call recording service where the customer has 1TB of capacity to store all calls. This way it does not matter how much time has passed. Your calls will always be stored there 100% securely. In addition, premium call recording service puts into operation a search engine to make it very easy to locate your calls, with different configurable filters by the user. To use the virtual premium call recorder system you do not need anything. Only with an Internet connection. And if you need our operators to inform you with more details about the premium virtual recorder system, we recommend that you contact us and ask for it.

Neotel

What does the call recorder have to offer?

Through good call recorder software you can effectively shield the content of the conversations you handle in your call center or contact center.

This tool has a lot to offer and that’s why today we wanted to get in touch with you a little more about it.

Call recording How does it help you?

Through call recording software you can initially make a complete record of the conversations your communications team maintains with your customers. Now, in addition to making the registration this tool is responsible for making an adequate storage of the recording, so that you can search and reproduce it when you need and without major complications.

grabador de llamadas

Now, the call recorder is a very necessary tool today and best of all is that it is very easy to manage, even more so when it is hosted in the cloud.

In addition to these aspects there are other details that stand out in the offer of this recorder. For example:

  • You should keep in mind that this software allows you to configure completely, so that you can adapt it to your needs. Thus, you can configure the format of the file, its labels, you can establish the complete recording or according to the demand, besides allowing you to have a physical location of your recordings.
  • Finally, while this tool has much more to offer you should know that it allows you to store and recover your recordings very easily and intuitively. For this it makes use of contact histories, allowing a search and recovery simple and fast. It also allows you to send and listen to the recording by email.